Opening: Part Time Receptionist – Parish School

by | Nov 15, 2019 | School

PRINCE OF PEACE CATHOLIC SCHOOL

RECEPTIONIST JOB DESCRIPTION

Summary

Receive school guests and parents and provide administrative support to Prince of Peace Catholic School.  Demonstrate competence, organization, helpfulness, and professionalism in carrying out responsibilities, keeping in mind that the Receptionist will be for many the first impression of the school.  A professional discretion regarding school information is necessary to maintain the personal privacy of students and families.  Should be skilled in use of Microsoft Office programs (Word, Excel).

What are the hours?

Part time hours Monday through Friday.

What holidays or days off are permitted?

You are entitled to the same days off that teachers take during the school year.  This includes national holidays on which the school is closed (Labor Day, Fall Break, three days during Thanksgiving week, MLK Day, Presidents Day, Diocesan Teacher In service, Snow days and Memorial Day), from 8 to 10 days at Christmas Break, and a 5 to 6 day Easter break.

What are the responsibilities?

  • Reception
    • Receiving visitors at the main lobby desk.
    • Keeping track of visitor or parent sign-ins and sign-outs
    • Receiving phone-calls, faxes, or e-mails to the school and responding to inquiries or forwarding information to person for action.
    • Receiving and signing for other packages or mail from UPS or Federal Express.
  • Administration
    • Communication with parents or other members of school community
      • Phone calls: to families, vendors, or others on behalf of office staff.
      • Emails: receiving and sending
    • Organize and maintain paper and electronic files and other information
      • Information on hand to respond to parent requests, such as handbooks, newsletters, yearbooks, admissions applications and related information.
    • FACTS/Database Management System
      • Assist new families with logon procedures and troubleshoot issues
      • Run reports for various needs
      • Update family data information in FACTS, i.e. phone number and address changes
    • Afterschool carline duty schedule – every Monday morning
    • Set daily code for lunch hours
    • Field Trips
      • Request drivers from teachers
      • Check if they are clear to drive
      • Make sure a Driver Information form is on file
    • Lobby maintenance
      • Insuring that the school lobby receiving area is maintained in an orderly and clean way to create an effective work environment and for the sake of our visitors.
      • Communicate to the principal any maintenance needs that require further attention by other maintenance personnel
    • Bookkeeping
      • Take payments from parents, receipt cash payments
      • Record all checks/cash that comes in
    • Other duties as assigned
      • E.g. making packets, assisting with mass mailings, student paperwork
      • Design and code spreadsheets as required:  (examples)
        • T-shirt orders
        • Aftercare
        • Money transactions
        • Catechist training
        • Annual fund

To apply: Email a cover letter & resume to our Principal, Steve Cunningham, at principal@popcatholicschool. Questions? Call 864-331-2145.